Choosing a Paper Binding Cover for Your Documents and Reports

One of the best ways to ensure your documents look professional is by using paper covers when binding them. Paper covers protect your document and can make your work look like it was bound by a professional. In order to pick the right paper covers for your needs, you need to keep five things in mind when choosing them. Here they are:

• Color. Color is the first thing you should consider when choosing covers for your documents. You'll want a color that's somewhat eye-catching but also professional-looking. If your business or organization has a style guide, choose a color according to its rules. Otherwise, you might want to choose a color that complements your company's logo or one that matches the binding spine. You might want to get a sample of your desired cover to make sure it will work for you.
• Size. Size is another important consideration since you're going to want to make sure that your document is totally covered. It's often helpful to use covers that are slightly oversized when binding your documents. This is especially true if your document includes index tabs or if you want to use covers with rounded covers. If that's the case, make sure you use covers that are 1/4” to 1/2” taller and wider than your documents.
• Weight. Weight refers to how thick the covers are. Covers are available in a number of different weights so you'll have a lot of options. Remember that the thicker the cover, the more protected your document will be. Just keep in mind that thicker stocks often can't be run through photocopiers.
• Texture. Many covers are smooth to the touch, but there are other textures available. Some of the available options are linen weave, twill, flannel, and leatherette, which actually feels like leather. There are also metallic covers available if you want to make your document shine.
• Customization. Finally, you can have your covers customized if you want. Some options include windows, foil stamping, and offset printing. While customized covers are a bit more expensive than regular covers, they can really make your documents stand out. They're definitely worth a bit of extra money.

These are the five things you need to consider when choosing paper covers for your documents. Be sure to keep these things in mind so you can choose covers that will make your documents look as professional as possible. Good luck!

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Written by Jeff McRitchie
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