Which shredder is right for you?
Buying a paper shredder is not only a smart move for individuals and businesses alike, for many companies it’s required. These machines are necessary in an era that’s fraught with identity theft and fraud. A shredder is the best line of defense when it comes to securing sensitive information. However, before purchasing one it is important to understand your or your organization’s needs to identify the perfect machine for the job. Here are a few things to consider.
*Security is the first and most important thing to consider. How vital is it that what you are shredding is beyond reparation? Shredders range from low level 1 security up to high level 6 protection. Levels 1 and 2 simply cut your document into long strips while higher levels use cross cutting blades that reduce your sensitive materials into tiny confetti particles. For the majority of users, a medium level 3 shred is fine. More sensitive information, such as that which is vital to the safety and security of your business, should be shred at a level 5 or 6 but generally that is used for financial materials and top secret documents.
*Volume, or how often and how much do you think you’ll need to shred? You will want to be sure to choose a machine that can keep up with the needs of your office without going overboard. Smaller offices can get away with having smaller machines or even a few shared machines. Larger offices with higher shredding needs should consider a machine with a continuous duty cycle that will shred all day long. For corporations, there are also industrial sized shredders. However, these are a bit much for the average office.
*Capacity; Going along the same lines as volume, one also needs to look at and consider how much your machine can handle or hold. Each shredder is different when it comes to how many sheets you can feed in at once, and also how large the bin is for holding shreds. If the machine is going to be in use by multiple people in a common area, consider a larger bin capacity so changing out the bags isn’t an every day ordeal. You also don’t want to have to worry about a jam so a large sheet capacity is good for those kinds of environments as well. If the machine is going to be a personal, desk side shredder, then you may not need to have an overly large bin to conserve space. Another thing to consider is if you need your machine to have the capacity to destroy media like CD’s, drives, and other digital platforms. There are even specialty machines to annihilate entire garbage cans at once.
*Safety is another important thing to consider. When not properly used, these machines can potentially be dangerous. Each brand carries their own line of safety features; one feature that you may find helpful is an interlock switch which can prevent others from using the machine inappropriately. Some shredders also have the ability to shut off automatically if it senses body parts too close to the feed opening or if the cabinet door opens to the bin. If you’ll be using your shredder in a place where children or animals are present, a device that can stop operating on its own is a wise choice.
Finally, you should make sure you have room in your budget for your shredder. These machines can be pretty expensive, especially the larger ones that offer a lot of security and can handle items such as CD’s/DVD’s, and other media. While it may be tempting to get the cheapest machine, it really pays off to choose a higher quality one. You can also sort your choices by brand, for instance if you know and trust a brand name already then it will be that much easier to commit to one of their shredders. In this industry you really do get what you pay for, so you want to make sure you are equipping your office or home with the best possible machine for your money. Paper shredders make a positive addition to any home, office or workplace. With the above information, you’ll be able to choose one that’s just right for your needs. If you would like some assistance in choosing or narrowing down your needs, then please call, e-mail or live chat with us today! Good luck in your search!