MyBinding Knowledge Base
What should I consider when choosing a shredder for my office?
Data security is a huge concern for most organizations these days. Even the thought of client data and sensitive credit information slipping into the wrong hands is enough to make small business owners cringe. One of the best things that a company can do in order to secure its data is to buy a shredder for your office. A shredder can help to keep sensitive client information out of the hands of identity thieves and can protect the reputation of your business.
If you are considering the purchase of a paper shredder for your organization, here are several things you should consider.
- What types of materials do you need to shred? Obviously you are going to want to shred paper documents. However, many companies need to shred more than just paper. Do your sensitive documents have staples and paper clips? If they do, you are going to want to pick a shredder that can handle these. You might also need to shred computer disks, CDs, DVDs and continuous forms. Again, you should check to see if the shredder that you are interested in will handle these types of materials.
- How many departments in your organization handle sensitive data? If your company has an accounting, marketing and sales department, it is possible you might need to consider buying more than one shredder. Remember that if it is not convenient for your employees to use the shredder they will probably just throw things in the garbage.
- How many people will need to share the same shredder? If you decide to purchase one shredder for your entire office, you will need to figure out just how many people will be using the shredder. It is important to know this so that you can determine the correct size of shredder that is most appropriate for your needs. After you have determined the approximate number of users that will be sharing the shredder you can get an estimate of the amount of sensitive information that needs to be shredded each day. Keep in mind that the actual amount is usually double the initial estimate.
- What level of security do you need? For organizations that deal with large amounts of sensitive consumer data, it is important to consider purchasing a shredder that offers a greater level of security. The level of security offered by paper shredders is a reflection of the size of shredded materials that it produces. Most low security shredders will shred documents into long strips. As the security level rises, shredders will cut documents into smaller and smaller pieces. The ultimate in document security is offered by DOD approved shredders which cut documents into such small pieces that they are approved for use in high security government facilities.
< Over the years, a number of customers have asked me whether they can use twin loop wire with their plastic comb binding machine. These customers often don’t want to have to buy a brand new machine but like the look and feel of twin loop wire binding. However, the answer to their question isn’t as simple as it seems. You see, they actually do make twin loop wire that is designed to work with the plastic comb binding hole pattern. With that said, if you want to use these wires you are going to need a way to close the wires. What is Spiral-O Wire?Let me explain a little bit more…There is a product that we carry called Spiral-O Wire. This wire has 19 loops and is designed to work with the hole pattern from a plastic comb binding machine. Spiral-O Wire is sometimes called Wire Combs or Ibico Wire and was originally designed for use with some of the older Ibico binding machines. A number of the older Ibico plastic comb binding machines also included a twin loop wire closer on the front of them to allow users to use both plastic combs and wire. This 19 loop wire was designed for this purpose.What Equipment is Needed? As the Ibico brand has been phased out by GBC and all of the older Ibico plastic binding machines have been replaced with new models, they no longer have the twin loop wire closer on the front of them. This presents a problem in trying to use these spiral-o wires since you can’t use the wires without a way to close them.One of the only options left is to purchase a Twin Loop wire closer. However, since twin loop wire closers are not incredibly cheap this option usually only appeals to users who have larger electric plastic comb binding machines. Otherwise, it is often advisable to simply buy a low end 3:1 pitch twin loop wire binding machine (the supplies are cheaper). This being said, if you have one of the older Ibico binding machines that has a wire closer included you are in luck. The Spiral-O binding supplies that we carry will work perfectly with your machine and you will be able to use both plastic combs and wire depending on your needs. These Spiral-O binding supplies are available in Black, Silver, White, Blue and Red and in sizes up to 1″ in diameter.If you aren’t sure what type of wire binding supplies that you need to work with your machine simply give us a call. Our trained sales representatives will be glad to help you find the correct supplies for use with your machine.(Read More)