How to Punch Holes in Your Documents

posted this on Apr 26, 2016

If you’re binding your documents, chances are you’re going to need to punch holes in them. Luckily, there are several ways to do this and some of them can help you save time. Check them out:

  • Use a three-hole punch. One of the easiest ways to punch holes in your documents is by using a three-hole punch. Many three-hole punches are incredibly easy to use and tend to be affordable. There are even some devices that have adjustable punching heads so you can produce different hole patterns. Using a three-hole punch is the way to go when you want to store your work in three-ring binders.
  • Use a paper drill. If you need to punch holes in large quantities of paper on a regular basis, using a paper drill is the way to go. A paper drill can work with hundreds of sheets at once, so it will help you save time. A lot of drills have just one spindle which means you can only drill one hole at a time. Luckily, there are drills with multiple spindles so you can punch all your holes at once.
  • Use a binding machine. Many of today’s binding methods use supplies that demand holes be punched in your documents. These methods include plastic comb, coil, twin-loop wire spine, and VeloBind. Fortunately, many machines have the ability to punch the right hole pattern for that particular binding type so you can get everything done with just one device.
  • Use a modular binding punch. For heavy-duty applications, using a modular binding punch is usually the best option. These machines can handle large amounts of paper so you can quickly prepare your documents. Modular binding punches can usually produce different hole patterns for three-hole binders, VeloBind machines, and coil, comb, and wire binding. Often modular binding punches are operated by foot pedals, so your hands will stay free as you work. This can increase your productivity.

No matter which device you choose to use when punching holes in your documents, it’s important to never exceed the unit’s punching capacity. For example, a small comb binding machine may only be able to punch up to 10 sheets at once. If you try to punch more than that, it will be difficult. It will also prematurely age the machine’s punching dies. The instruction manual will specify its limitation.

Lastly, if you think you’re only going to have a few documents to bind, you can use pre-punched paper. This eliminates the need for a special machine and it can help you save a lot of time. (This is always helpful when you’re working under a tight deadline.) Pre-punched paper comes with a variety of hole patterns, so it’s easy to find sheets that are compatible with your preferred binding supplies.

There are a number of ways to punch holes in your documents. The method you choose will depend on convenience, price, and the type of supplies you’re using. Choose the method that’s right for you so you can successfully bind your work.

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